Human Resources Information Systems (HRIS) Administrator

Whitney Museum of American Art

The Whitney Museum’s Human Resources (HR) team is seeking a Human Resources Information Systems (HRIS) Administrator. This go-to position for all things HRIS will oversee and prepare the Museum’s bi-weekly payroll. Additional responsibilities including reporting and maintaining data integrity of the HRIS.

General Responsibilities:

  • Key administrator for HRIS/Payroll system
  • Data entry related to new hires, merit and union increases, bonuses, promotions, leaves of absences, transfers, and terminations; research and resolve payroll-related issues
  • Provide technical support, troubleshooting, and guidance to other staff managing the HRIS
  • Maintains data integrity in HR systems by conducting routine audits, analyzing, and updating data where appropriate
  • Provide support and training for managers, coordinators and employees
  • Create training documents for newly launched modules or features
  • Internal project manager for system implementation, future modules and add-on features
  • Generate reports for HR, Finance/Accounting, managers, and governmental reports
  • Workers Compensation, fiscal year end unused vacation, etc.
  • Work with managers and Finance to determine vacancy savings, payroll budgeting
  • Process monthly union dues, initiation fees and annual union increases as well as retroactive pay and dues, when necessary
  • Manage process for annual performance appraisals
  • Other duties as assigned.


  • B.A./B.S. in Business, Human Resources or related field
  • 3 -5 years’ experience
  • Proactive problem-solving skills
  • Solid communication skills (verbal, written and listening)
  • Ability to interact with all levels of staff in a friendly and professional manner
  • Demonstrated ability to achieve results
  • Exercise good judgment
  • Ability to establish trust, work independently to maintain confidentiality and discretion

Technology Skills:

Experience with HRIS databases

Advanced knowledge MS Office Suite (Word, Excel and PowerPoint)

Concur, Slack and Zoom

Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role.


This is a regular full-time exempt position. The Whitney offers a full benefits package including medical, dental, and vision care. Other benefits include a 403B with employer contribution, transportation benefits and free admission to most Museums nationally

About the Whitney:

The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.

EEO Statement:

The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

COVID guidelines:

The health and safety of our Museum community is the highest priority. As such, the Whitney Museum is requiring all newly hired staff members to be fully vaccinated with an FDA authorized and/or approved COVID-19 vaccine as a condition of employment. Requests for reasonable accommodations for medical, religious, or other reasons will be considered in accordance with applicable law.

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