Office Administrator

Employment Hero

About the job

Employment Hero is an Australian tech unicorn – valued at over $1 billion. Our world-class software is the easiest way for small to medium-sized businesses to manage HR, payroll, employee engagement, and benefits. We’ve grown 100% year on year since inception, and expanded globally in late 2020. We now service over 80,000 businesses and we will continue to grow rapidly in 2022 and beyond.

At Employment Hero, we’re an ambitious group of people on a mission to make employment easier and more rewarding for everyone. We like to stay ahead of the curve and provide our team with tools to innovate. We pride ourselves on our inclusive, innovative culture that rewards and recognizes our team for great work.

If you’re looking for a meaningful career where you’ll be challenged every day and supported on your journey, we could be just the place you’ve been looking for!

Description:

The Administrator is responsible for managing office duties to help an office run smoothly and efficiently. To perform a variety of receptionist and administrative tasks, assisting in daily office operations.

The ideal candidate will be competent in prioritizing and working with limited supervision, and should be self-motivated and trustworthy.

1. Expenses Management:

  • Manage daily office expenses: lunch orders/claims, drinking water, office supplies,…
  • Manage claims process/assist employee’s claims process: advise, collect document, keep track, check details, get approval and follow closely with the payments
  • Keep track of the company’s library, book orders, company’s funds,…
  • Verify documentation related to office expenses (check contracts, invoices, supporting documents,…)
  • Update expenses report weekly, monthly on shared spreadsheets,
  • Storage carefully invoices, supporting documents for audit purposes
  • Work closely with Finance team and Accounting service for every expenses arisen monthly

2. Maintain office:

  • Supervise the cleaning service staff to ensure the hygiene and tidiness of the office
  • Operate printers, other devices to ensure the working of office equipment
  • Be a contact point with Building Management for office’s issues / maintenance
  • Manage office supplies stocks, stationery, access cards to ensure supplies availability to meet the office needs
  • Work with vendors closely to ensure the running of office supplies, proactive in looking into new suppliers to meet company’s demand.
  • In charge of receiving and delivering parcels / couriers

3. Team activities:

  • Organize company’s events: Year-end party, team building, company trip,…
  • Send wishing / congratulations on an employee’s birthday, anniversary,…
  • Make announcement that related to office operations
  • Be a part of the onboarding process: prepare welcome packs, fingerprints, employee’s card,…
  • Other requests assigned by Line Manager

Requirements

  • Bachelor’s Degree or related diploma
  • Have experience in office administration
  • Proficiency in MS Office
  • Outstanding communication skills in English and Vietnamese
  • Good in both working independent and teamwork
  • Well-organized, can set priorities to meet deadlines and responsible with your work
  • Willing to learn, proactive, flexible and can-do attitude
  • Priority in helping employees with their needs
  • Ability to identify problems and come up with solutions and work collaboratively with the team to handle problems

Benefits

  • Free lunch / drinks in every working day in office
  • 20 annual leaves & 1 Leisure rules day
  • Parking fee funded by company
  • Private healthcare package and annual health checkup (included for spouse and child)
  • USD 250 / person for work from home setting up
  • USD 500 / annual / person for books / courses related to your job
  • USD 500 / annual / person for English learning
  • Laptop provided

To apply for this job email your details to hello@cturtle.co

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