Payroll Manager

MM Mega Market Vietnam

About the job


To lead and have full accountability for the Payroll Function for Head Office and Stores, ensuring through working with key stakeholders you deliver a professional, legally compliant payroll function in line with business strategy and objectives.



  • SAP updating
  • Accountable for managing payments to all employees accurately and on time through communicating and scheduling the work and processes required on a monthly basis to meet the payroll deadlines through the Payroll team.
  • Working to strict deadlines, and having excellent time management skills, ensure that payroll is processed on time to fall in line with company reporting financial deadlines.
  • Accountable for the International Assignees population and modified payroll ensuring that these stakeholders are paid in accordance with VIETNAM legislation. Review and maintain the processes and procedures in place that adhere to all statutory legislation for the payment of VIETNAM expatriate and oversees employees in the VIETNAM.
  • Working with Head Office Departments and Stores, provide management information critical to the business in order to monitor salary expenditure.
  • Provide guidance and assistance as and when required to stores and head office, relating to any aspect of payroll.
  • To brief and wider HR team on up to date information on current and forthcoming changes in any legislation relating to payment of employees. This can be achieved by various methods including, e-mail, workshops and team meetings.
  • To work on the Time Registration System with Stores and Head Office, to improve the process and procedures currently in place, ensuring the interfaces with SAP payroll run smoothly
  • To identify smarter ways of working within payroll.
  • Develop and manage the team, with a view to becoming a fully integrated team within HR.
  • To work closely with the C&B Manager, dovetailing processes and procedures to be launched such as flexible benefits.

Admin tasks

  • Expat’s Work permit
  • In charge labour contract, other documents regarding to new hired, casual labour, internship, renewal, promotion. Ensure all employee data and files are kept up-to-date, in line with legal requirements and internal company procedures
  • Internal announcement for Employee movement
  • Reports to Local Dollis.
  • Support internal report: Fluctuation, etc.
  • Support to perform HR Self Audit


  • Substantial 3-year experience in a large payroll department, either leading, or deputizing.
  • Formal payroll qualification.
  • Excellent knowledge of Microsoft office, (including Excel)
  • Ability to work under pressure and meet deadlines.
  • Good communication skills.
  • Payroll systems administration skills.
  • Previous SAP experience.
  • Previous experience of a retail payroll
  • Ideally have Payroll management and operational experience in a fast-moving retail/ wholesale environment

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