Recruiting and Office Coordinator

Zap Energy

About the job

Our team at Zap Energy is growing and looking to bring an experienced administrative professional onboard to support our recruiting and office management needs. The Recruiting and Office Coordinator will be an integral member of the team maintaining high standards for the experience of the Zap Energy team members, candidates, and other visitors to our Everett and Mukilteo offices. We’re looking for someone with great communication skills, high attention to detail and willingness to take on new challenges.


Office management responsibilities:

  • Maintains the shared spaces of the office and collaborates with our facilities team
  • Provides front desk coverage, as needed, to greet visitors and manage deliveries
  • Assists with arrangements and logistics for visiting team members and executives
  • Arranges events within the office including catering, supplies and room setup
  • Purchases office supplies, snacks, and beverages for the team

Recruiting responsibilities:

  • Communicates with candidates during the hiring process to confirm availability and provide process instructions
  • Coordinates scheduling of candidate interviews with internal team members and groups
  • Updates recruiting systems with status and scheduling information
  • Facilitates onsite candidate interviews to provide a positive experience
  • Performs other duties as needed or required


Minimum Requirements:

  • Experience interacting with candidates and other external audiences
  • Scheduling and coordination experience for interviews, meetings, and events
  • Strong business communication skills – verbal and written (English)
  • Proficiency in office platforms and applications including Microsoft Office, specifically Excel, Word, and Outlook
  • 2+ years administrative experience in a dynamic, fast-paced office environment
  • Post-secondary education; undergraduate degree or equivalent experience


  • Experience working with highly technical team members in fields of engineering and science
  • Working knowledge of expense reporting and procurement systems

Culture & Fit

Who you are:

  • Gets excited about helping others and making sure things are running smoothly
  • Exercises strong judgment, tact, and discretion, and can be fully entrusted with confidential information
  • Detail-oriented and can self-manage time between routine, administrative tasks and proactive planning for future projects
  • Takes on tasks before being asked – sees something that needs to be fixed and takes the initiative to make it happen

Opportunity & Zap Values

  • While doing meaningful work is rewarding in itself, Zap Energy also offers the following:Competitive salary and benefits
  • Premium health insurance
  • Flexible vacation and paid company holidays

To apply for this job email your details to

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