Executive Assistants


Job Descriptions

Working as an Administrative Officer, you will perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization. Your work responsibilities include but are not limited to:


  • General secretary and administrative work
  • All other admin matters that need to coordinate with team or firm-wide admin team (e.g., new year card, staff party, updating client mailing database, etc.)


  • Preparing WIP & AR report for the team
  • Collecting go-to-market status from all project managers, and reporting status of key pursuits/ monthly won & lost to the team
  • Collecting information and generate reports for team/ administrative management i.e., staff utilization analysis, team performance analysis

Office maintenance

  • Producing and maintaining team manuals, procedures, protocols, templates
  • Maintaining and updating clients’ database
  • Maintaining and updating past/ on-going projects and fees for each project category
  • Managing filing and folder/ cabinet system
  • Monitoring/ updating/ maintaining any relevant team databases


  • Research on client’s information, industry news, etc.
  • Managing team petty cash reimbursement process and preparing record/ supporting documents for reimbursement
  • Handling all quality risk management preparation and records
  • Preparation of corporate documents
  • Other ad hoc work


  • A few years of experience in administration and/or secretarial support.
  • Bachelor degree in Business Administration, Customer Services or other related
  • Ability to communicate in English, both reading and writing
  • Mature and able to prioritize tasks and manage stakeholders’ expectation
  • Proficiency with MS Excel and other MS offices, including typing skills
  • Experience in supporting budget planning and market research will be a plus
  • Well-organized and detail-oriented

To apply for this job email your details to hello@cturtle.co

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