HR Recruitment Assistant

About Us

Ekino, powered by HavasCX, is a French company specialised in Conception, Design, Development and Maintenance of digital solutions: Digital Platforms, Websites, Mobile Applications. We are part of the Havas/Vivendi Group. We work with other agencies in the network or directly with Asian and European clients.

HavasCX is the global network brand, bringing together over 1,200 specialists in digital transformation, eCommerce, customer experience design and customer acquisition and engagement from Havas’ global and local agencies. We build innovative solutions from the ground up with open technologies. Our solutions are integrated with legacy systems (e-commerce, billing, provisioning, leads, CRM,…) and help business and digital managers to meet their objectives. We provide our services to large French and international groups. Projects range from 50 to 1000 days of development. Our team of 700 consultants and technical experts is located in France (Paris & Bordeaux), Vietnam (Ho Chi Minh City), United Kingdom (London), Singapore, India and USA (New York).

Ekino in Vietnam

Ekino has been operating in Ho Chi Minh City since 2013, with around 200 employees.

We are specialised in Sage X3, Digital Architecture, eCommerce, Web Platforms, Mobile and Responsive Apps; Agile Development; HTML5, CSS, JavaScript (ReactJS, AngularJS, NodeJS); Java (AEM, Magnolia CMS, Spring/ Hibernate), PHP (Symfony, Drupal, Magento 2), .NET (Sitefinity); User Experience, User Interface, Service Design; Cloud Services, DevOps.

Job Description – HR Assistant (Recruitment-focused)

Working in the Ekino Vietnam office, the position will assist the HR director in all operations relating to recruitment, training, C&B and great-place-to-work activities contributing to organization development and employee engagement.

Main Responsibilities

Recruitment

• Source, screen qualified profiles for in-charge positions based on job requirements
• Administer and coordinate the recruitment process with technical departments
• Join the interview and evaluation for all positions
• Manage the full applicant tracking system (ATS); communicate timely with candidates in the hiring process
• Build and nurture talent pipeline to get ready for the organization growth
• Coordinate employer branding and communication activities: job fairs, career talks, partnership with universities, meetups…
• Conduct and improve orientation process for new-hires to facilitate their good integration with the company

Training & Development

• Support in seeking public training courses/ programs and administer training procedures accordingly
• Coordinate the preparation to organize training courses in a professional way
• Monitor, track data to ensure training/ workshop/ seminars… in the company implemented in accordance with the training policy & plan

Compensation & Benefits

• Coordinate the HR process in the company including but not limited to: relocation, and employment termination
• Update employee data in an accurate and timely manner
• Monitor the expiry of employee labor contracts and actively prepare for the renewal
• Deliver good HR service to employees; ensure excellent relations with the employees, give quick and pertinent answers to their concerns
• Provide support to the performance evaluation process
• Propose, and join in initiatives for developing resources, attract and keep talents for the company

Great-Place-To-Work activities

• Advise the management on changes/ solutions to improve the HR services and enhance the inspiring working environment when necessary
• Partner with Trade Union committee in organizing Company’s events, employee activities, team-building, and Great-Place-To-Work activities
• Perform other ad-hoc tasks as assigned by the board of directors

Desired Skills and Experience

• Possess an HR mindset: human-oriented and passionate in developing people’s potentiality
• Confidentiality commitment
• Strong desire to play and develop HR business partner role in the organization
• Basic understanding of current HR legislation, policies and practices in Vietnam
• Good communication and teamwork
• Proactive, resourceful, and adaptable to fast-paced environment
• Being careful, detail-oriented, and keen on working with figures
• Visibility to maintain a professional appearance and a positive company image to the public
• High level of verbal and written English skills
• Proficient computer skills (Word, Excel, and PowerPoint).

Why ekino?

• High-ownership working environment: You will take full responsibilities and control of your missions contributing to the team success
• Continuous skill improvement with new technologies, challenging projects, on-the-job, coaching, and training programs
• Annual performance review: recognize your efforts and identify development/ improvement needs
• Clear career path: define your career development with long-term vision
• Be secured in your mind with employee’s care: private healthcare insurance package, medical check-up, support allowance, etc…
• Great-place-to-work activities (company trip, sport clubs…): enhance teamwork spirit and facilitate your work-life harmony
• Opportunity to work in France upon project and mission requirements